Sales Support Coordinator - HRT

Responsibilities / Tasks

Key Responsibilities:

• Support quotations for engineering-related products by coordinating with the sales team and related departments.

• Issue purchase orders (PO) to the factory, production team, including local suppliers and relevant stakeholders, to ensure timely procurement and production.

• Coordinating with the office and factory to ensure smooth and consistent communication.

• Inspect incoming machinery and goods to ensure they meet the required specifications and conditions.

• Prepare inspection reports and notify the factory or responsible parties of any defects or necessary improvements.

• Support and coordinate with logistics operations for import, export and customs declarations such as invoices, packing lists, including logistics and location transportation to ensure timely and efficient deliveries.

• Create, repair, request documents for special cases, and coordinate with related departments to resolve issues efficiently.

• Work closely with the sales team and relevant departments to plan and manage stock, including stock forecasts, Stock balance and inventory levels.

• Coordinate and organize seminars, including venue selection, catering, and required logistics.

• Prepare and summarize meeting minutes for both internal and external meetings, distribute to stakeholders, and follow up on action items.

• Maintain proper filing and record-keeping of all documents for easy retrieval.

• Provide general administrative and documentation support as assigned.

Your Profile / Qualifications

• Qualifications:

• Bachelor’s degree in Business Administration, Logistics, Engineering, or a related field.

• At least 1–2 years of experience in sales support, import/export coordination, or inventory management.

• Basic understanding of engineering or manufacturing processes is an advantage.

• Proficient in Microsoft Office, especially Excel.

• Good command of English communication – reading, writing, and speaking – is required.

• Strong coordination, planning, and problem-solving skills.

• Detail-oriented, organized, and able to work under pressure.

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