Division:                   Construction &amp; PavementsLocation:                  Kwa-Zulu Natal, Durban PRIMARY POSITION PURPOSE  Provide administrative support to the Construction &amp; Pavements team, in respect of general administrativeduties such as project filing, data capturing, updating project quality related documents, formatting documents, staff timesheets, staff expense claims, minutes of meeting, bid compilation and travel arrangements. KEY RESPONSIBILITIES  <ul><li>General administrative duties and support to Managers</li><li>Typing of documents</li><li>Maintaining structured filing system</li><li>Keeping a scheduled diary</li><li>Compile bid documents and co-ordination of administrative tasks</li><li>Giving feedback and communicating with Managers</li><li>Collection of tender documents from various clients in Durban and Pietermaritzburg and timeous delivery of tender documents by closing date and time </li><li>Completing and compiling proposals and tender documents. This includes the submission of  current company registration certificates and project experience documents and updated CV’s for tender submissions, ensuring that the documentation complies with the client’s requirements </li><li>Telephonic and e-mail correspondence with clients and sub-consultants</li><li>Sending meeting requests for meetings, and organising refreshments, catering and boardroom equipment, if necessary </li><li>Preparing minutes of internal function group meetings</li><li>Compile PowerPoint presentations and formatting documents such as reports and contract documents, ensuring the Company’s brand requirements are met </li><li>Compiling project data sheets once a project has been completed, and forwarding to Head Office for placement on the Company’s intranet for firm-wide use </li><li>Updating CVs on a regular basis with new projects and qualifications, and forwarding to Head Office for placement on the Company’s intranet for firm-wide use </li><li>Accurate filing and referencing of documentation according to the Company’s Quality Management System which is ISO 9001 accredited </li><li>Ensuring Function group’s project folders are compliant with the Company’s quality management procedures for annual internal and external audits </li><li>Keeping the Function groups storeroom and library neat and in order, and keeping track of the inventory of the equipment cabinet </li><li>Travel arrangements (flights, car hire, accommodation and visas, if required), for internal and external staff and clients </li><li>Timesheet submissions and expense claim submissions on a weekly basis • Ad hoc administration tasks such as switchboard relief</li></ul>QUALIFICATIONS, SKILLS AND EXPERIENCE   <ul><li>Matric</li><li>Minimum of 5 years working experience in a similar position with strong administration skills</li><li>Be flexible and work independently as well as in a team</li><li>Strong communication and interpersonal skills</li><li>Experience in the use of all Microsoft Office Application (Outlook, MS Word, Excel, PowerPoint etc.) </li><li>Must be highly proficient in MS Word.</li><li>Fully proficient in the English language</li><li>SANRAL ITIS system reporting experience will be an advantage</li><li>SANRAL tender experience will be an advantage</li></ul>SMEC values its talented people and is committed to providing opportunities for growth and success. We hire based on skills, qualifications, and experience, while fostering a diverse, inclusive, and supportive workplace where different perspectives are valued, innovation is encouraged, and every employee can make a meaningful impact.At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!

SMEC is a global engineering, management and development consultancy with a 70-year history of delivering advanced solutions on a global scale across urban development, infrastructure and management services industries. We are specialists in providing design leadership, consulting and advisory expertise across the roads and highways, rail and metro, aviation, hydropower and renewable energy sectors. SMEC has a long and proud history which dates back to Australia&rsquo;s iconic Snowy Mountains Hydroelectric Scheme in 1949, one of the largest and most complex hydroelectric schemes in the world. Joining the Surbana Jurong Group in 2016, SMEC is part of a family of specialists. We are committed to delivering sustainable solutions that help to connect, move and power people and communities. For the latest news, visit our newsroom www.smec.com/newsroom or read about the innovations and solutions shaping our communities on our Infocus blog www.smec.com/infocus. At SMEC, our global workforce is made up of experts who bring unique talent, experience and passion to their fields. We offer a rewarding career path for enthusiastic and collaborative achievers who are motivated to make a difference. For more information or to view current vacancies visit www.smec.com/careers.

Project Administrator

About the Job

About the Company

SMEC Services Pty Limited

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