<h3>About the Transformations Community</h3><p>A Global Commons for Transformative Change: The <a href="http://transformationscommunity.org">Transformations Community</a> (TC) connects action-researchers who combine inquiry with action—testing new approaches, sharing learning, and building capacity for just and sustainable futures. With a global community of 6,000+, we convene international conferences, publish widely, and support sustainability initiatives that link knowledge with practice. Here is a <a href="https://transformationscommunity.org/tc-esg-2025-conference/#recap">video</a> of our most recent gathering, TC25 in Johannesburg.</p><p></p><p><strong>Role Overview</strong></p><p>We’re hiring a hands-on Associate Director of Operations to own TC’s internal operations end-to-end: people operations, portfolio/program management, project systems (ClickUp), fiscal coordination, and organizational rhythms. You’ll turn strategy into clear plans, keep the trains running on time, and help a globally distributed team work smoothly—with smart use of AI tools to streamline workflows.</p><p>You’ll report to the Executive Director and partner closely with initiative leads. This is a do-and-lead role: you’ll build light scaffolds, coordinate across programs, and step in directly where needed.</p><p><strong>Requirements</strong></p><h3>Responsibilities</h3><h3>1) People Operations &amp; Team Health</h3><ul><li>Lead hiring pipelines, onboarding/off-boarding, and contractor/consultant agreements.</li><li>Maintain role descriptions, SOWs, and a simple performance/feedback cycle.</li><li>Coordinate time tracking, capacity planning, and resourcing across initiatives.</li><li>Steward team norms (async practices, meeting hygiene, documentation, DEI &amp; care).<br></li></ul><h3>2) Portfolio &amp; Program Management</h3><ul><li>Translate strategy into quarterly/annual plans with milestones, owners, and KPIs.</li><li>Run portfolio reviews: risks, dependencies, budgets, and decision logs.</li><li>Stand up light monitoring &amp; learning loops (retros, after-action notes, dashboards).</li><li>Support initiative leads with scoping, critical paths, and go/no-go gates.<br></li></ul><h3>3) Systems &amp; Tooling (ClickUp Lead)</h3><ul><li>Own ClickUp architecture (spaces, templates, automations, permissions).</li><li>Drive adoption, training, and QA so tasks/roadmaps stay current and useful.</li><li>Integrate Google Workspace, Slack, Docs, and basic CRM/email tools as needed.</li><li>Use AI assistants (e.g., templating, summaries, automations) to reduce busywork.<br></li></ul><h3>4) Finance &amp; Admin (in coordination with fiscal sponsor/finance)</h3><ul><li>Track budgets vs. actuals at project and portfolio levels; flag variances early.</li><li>Coordinate vendor onboarding, invoices, and payment schedules.</li><li>Maintain a tidy contracts and compliance library (insurance, MOUs, data policies).<br></li></ul><h3>5) Org Rhythms &amp; Internal Communications</h3><ul><li>Run weekly team syncs, monthly planning/retros, and quarterly OKR reviews.</li><li>Keep a live ops calendar; send crisp written updates and decision notes.</li><li>Ensure key documents (playbooks, policies, templates) are current and discoverable.<br></li></ul><h3>Who We’re Looking For</h3><h3>Required</h3><ul><li>5–8 years in operations, program/portfolio or project management in a small/medium org or networked environment.</li><li>Proven experience leading cross-functional coordination and delivery (not just assisting).</li><li>ClickUp (or Asana/Notion) power user/admin: you’ve designed structures, templates, and automations.</li><li>Strong people ops fundamentals: hiring, onboarding, contracting, and feedback rhythms.</li><li>Excellent written communication; crisp facilitation; bias to clarify and close loops.</li><li>Comfortable working remotely across time zones; high reliability and follow-through.</li><li>Fluency with AI tools for ops (summaries, drafting, checklists, SOPs, lightweight analytics).</li><li>Background in sustainability, systems change, or research/practice communities.</li></ul><h3>Preferred</h3><ul><li>Nonprofit/fiscal-sponsor or grant-funded project experience; basic budgeting.</li><li>Change-management experience (standing up new systems and securing adoption).</li><li>Light data/BI skills (Sheets, Looker Studio) for simple dashboards.<br></li></ul><p><strong>Benefits</strong></p><p><strong>Location</strong>: Remote (U.S. time zones preferred). Collaborate with colleagues in Colorado, Hawaii, Canada, and Europe (schedule flexibility required).<br><strong>Type</strong>: Full-time (35–40 hours/week)<br><strong>Compensation</strong>: $70,000–$95,000 USD annually</p><p><strong>Work Environment &amp; Values: </strong>We value clarity, humility, responsiveness, and learning. We build scaffolds that support people as well as projects.</p><p><strong>Start Date</strong>: Immediate (flexible for the right candidate). Applications will be reviewed on a rolling basis, with interviews held shortly. </p><p></p><p></p><p></p>

<h3><strong>About the Transformations Community</strong></h3><p>A Global Commons for Transformative Change: The <a target="_blank" rel="noopener noreferrer nofollow" href="TransformationsCommunity.org">Transformations Community</a> (TC) connects action-researchers who combine inquiry with action—testing new approaches, sharing learning, and building capacity for just and sustainable futures. With a global community of 6,000+, we convene international conferences, publish widely, and support sustainability initiatives that link knowledge with practice. Visit our website to watch a recap of our most recent gathering, TC25 in Johannesburg: www.TransformationsCommunity.org</p><p>Vision: A world transformed into a regenerative and flourishing planet that is inclusive and just, aligned to and going beyond the Sustainable Development Goals (SDGs).&nbsp;</p><p>Mission: Rapidly co-create and amplify knowledge, learning, capacities, wisdom and networks for stewarding sustainable &amp; just transformations.</p>

Associate Director of Operations

About the Job

About the Company

Transformations Community

Similar Jobs

Director of Engineering

Director of Engineering

Principal Hardware Engineering Program Manager

Principal Hardware Engineering Program Manager

Director, Operations

Director, Operations

Project Manager

Project Manager

Head of Engineering

Head of Engineering

Head of Sales Engineering (Director)

Head of Sales Engineering (Director)

Senior Technical Program Manager, Operations, Expansions

Senior Technical Program Manager, Operations, Expansions

Senior Technical Program Manager (Mechanical, Electrical or Chemical Engineering)

Senior Technical Program Manager (Mechanical, Electrical or Chemical Engineering)

Director of Operations

Director of Operations

Staff Program Manager, Air Vehicle

Staff Program Manager, Air Vehicle